The Young Academy of Slovenia in accordance with the General Data Protection Regulation (GDPR) hereby undertakes to be transparent in collecting and storing the personal data of its members and other visitors to its website, and to fulfil its obligations with respect to the protection of personal data. This document informs you about the types of data we collect through our website and at our events and the purpose behind data collection.
If you have any questions regarding data protection for us, you can send them to firstname.lastname@example.org.
Website Visitors Data
The Young Academy of Slovenia uses Google Analytics, a Google web service, to monitor the traffic on its website. Google Analytics stores text files on your computer known as cookies, which enable us to analyse the usage of our website. Data is collected to provide the best user experience to our visitors. The data thus collected is your IP address and the information about your device and the browser that you are using to access our website. We use the Google Analytics IP Anonymization function, which anonymises your IP address so that it is not visible to us.
Data on your use of our website is stored on a Google server located in the USA. Google may transmit this data to third parties if this is prescribed by law or if third parties process this data in the name of Google. In neither of the two cases, however, will Google connect your IP address with other types of data that are being stored by it. Google dedicates substantial financial and security means to the protection of its applications and data and to prevent unauthorised access to information. The Young Academy of Slovenia does not store Google’s information on the users of its website, nor does it transfer the said information or store it in any way.
Registered Members Data
The Young Academy of Slovenia uses Mailchimp to collect data through its membership form on the Membership page. The data thus collected is: the member’s e-mail address, the name of the his or her institution, date of birth, and the date of receiving the PhD. The society uses this data for the purpose of checking the conditions of membership and for informing its members about its activities and matters. The members can decide whether they want to be informed about all the society’s activities and matters or just the most important ones.
Our members’ data are stored on Mailchimp’s servers in the USA. The Young Academy of Slovenia does not store Mailchimp’s information on the members, nor does its transfer the said information or store it in any way.
Data Gathered at Events
The Young Academy of Slovenia uses the Mailchimp-integrated Eventbrite service to register visitors for its events. Data that we collect for the registration purposes is the visitors’ names, their e-mail addresses and the names of institutions to which they belong. We delete this data 14 days after the event has taken place.
Members of the Young Academy of Slovenia take photographs (and occasionally video recordings) at the society’s events. By participating at our events, you grant us full rights to reuse these materials and all their reproductions or alterations, including the rights for use in fundraising, advertising, and other goals of the society. This may involve, but is not limited to, the right to use the photographs and video recordings in printed and web publications, on social media, in other digital media, press releases, and applications for financing.
Data on Proposers and Nominees for the Mentor of the Year Award
The Young Academy of Slovenia collects the personal data of the proposers (their e-mail addresses, names and surnames, institutions to which they belong, year of enrolment in a doctoral programme, and year of acquiring their PhD) and the nominees (their e-mail addresses, names and surnames, and institutions to which they belong).
The data is stored on Google Drive and can be accessed by the society’s leadership. It is stored on a Google server in the USA. Google dedicates substantial financial and security means to the protection of its applications and data and to prevent unauthorised access to information. The Young Academy of Slovenia will also store all the proposals’ copies in a Dropbox folder, which can be accessed by the evaluators for the current year’s award in addition to the leadership of the society.